Cloud-based access control systems offer a range of advantages over traditional on-premises systems, particularly in terms of flexibility, scalability, and cost-effectiveness. Cloud-based access control systems make it easier for teams to remotely manage and monitor their physical security infrastructure, with employees being able to easily revoke access for former employees who no longer require access or respond to smart alerts even when not present on site.
In this blog post, we have accumulated 50 reasons why Cloud-Based Access Control Systems Are Better Than On-Premises Access Control Systems
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1. Remote Access:Manage and monitor your system from anywhere with an internet connection.
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2. CCTV Access:Control access through mobile devices (smartphones, tablets).
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3. Multi-Location Management:Easily manage multiple sites from a central dashboard.
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4. Remote Troubleshooting:Diagnose and resolve issues remotely.
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5. 24/7 Availability:Access your system anytime, day or night.
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6. Scalability:Easily add or remove users, locations, and devices as needed.
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7. Integration with Other Systems:Seamlessly integrate with other security systems (e.g., video surveillance, intrusion detection).
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8. Customization:Tailor the access control system to your specific needs and preferences.
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9. Collaboration:Share access and permissions with other authorized personnel.
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10. Data Portability:Easily transfer data between different locations or systems.
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11. Lower Initial Investment:No need for expensive hardware or software.
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12. Pay-as-You-Go Pricing:Pay only for the features and storage you use.
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13. Reduced IT Costs:No need for dedicated IT staff to manage the system.
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14. Elimination of Hardware Maintenance:No need to worry about hardware upgrades or repairs.
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15. Cost-Effective Upgrades:Easily upgrade to new features and functionalities.
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16. Reduced Energy Consumption:Cloud servers are often more energy-efficient than on-premises systems.
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17. Disaster Recovery:Data is backed up and stored securely in the cloud.
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18. Improved ROI:Faster return on investment due to lower upfront costs and increased efficiency.
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19. Enhanced Security:Benefit from the latest security protocols and encryption technologies.
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20. Data Redundancy:Data is replicated across multiple servers for added protection.
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21. Reduced Risk of Data Loss:Data is protected from physical damage and theft.
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22. Regular Security Audits:Cloud providers conduct regular security audits to ensure compliance.
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23. Disaster Recovery:Business continuity is maintained in case of emergencies.
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24. Compliance:Meet industry standards and regulations (e.g., GDPR, HIPAA).
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25. Proactive Threat Monitoring:Cloud providers monitor for threats and vulnerabilities 24/7.
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26. Simplified Administration:Manage all aspects of the system from a single interface.
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27. Automated Updates:Receive automatic updates and patches.
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28. Reduced Administrative Overhead:Minimize the time spent on system maintenance.
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29. Improved Reporting:Generate detailed reports on user activity and system performance.
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30. Real-time Notifications:Receive alerts for suspicious activity or system issues.
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31. Remote System Configuration:Configure and manage the system remotely.
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32. Scalability:Easily scale resources up or down as needed.
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33. Integration with Existing Systems:Seamlessly integrate with other business applications.
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34. Data Analytics:Gain valuable insights into user behavior and system usage.
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35. Improved Efficiency:Streamline access control processes and reduce manual tasks.
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36. Enhanced User Experience:Provide a more convenient and user-friendly experience for employees and visitors.
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37. Increased Productivity:Reduce time wasted on access control tasks.
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38. Improved Accountability:Track user activity and identify potential security risks.
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39. Enhanced Customer Service:Provide better customer service with streamlined access control.
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40. Competitive Advantage:Gain a competitive edge with a modern and efficient access control system.
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41. Future-Proofing:Prepare for future growth and evolving security needs.
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42. Reduced Environmental Impact:Lower carbon footprint compared to on-premises systems.
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43. Improved Brand Image:Project a professional and secure image to customers and employees.
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44. Peace of Mind:Rest assured that your access control system is secure and reliable.
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45. Increased Control:Gain greater control over who has access to your property.
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46. Reduced Risk of Unauthorized Access:Prevent unauthorized access and protect your assets.
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47. Improved Compliance:Ensure compliance with industry regulations and best practices.
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48. Enhanced Security Posture:Strengthen your overall security posture.
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49. Reduced Liability:Minimize liability risks associated with security breaches.
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50. Future-Ready:Embrace the latest technology and innovation.
Further, we have compiled the benefits of cloud-based access control systems over on-premises under four major categories with proper explanation.
Scalability
Cloud-based access control systems are easily adaptable and scalable, as they don’t require on-site servers or computer hardware; access can be gained remotely via an internet connection. This flexibility enables organizations to expand as their businesses grow while also cutting upfront costs and maintenance fees.
Cloud-based access control systems may also prove more reliable, as they’re administered by third-party providers who employ highly qualified cybersecurity and IT experts who regulate them closely – giving you peace of mind that unauthorized access won’t occur while also safeguarding data both at rest and while being transmitted.
Cloud-based access control systems also offer another major benefit in that they are more likely to work during a power or network outage since they don’t rely on local computer hardware; rather, a third-party provider handles storage and management duties on behalf of its clientele. This feature can be especially advantageous when managing multiple locations that must maintain consistent levels of security across their properties.
Cloud-based access control systems can be accessed from anywhere with internet connectivity, providing administrators the freedom to manage access permissions and monitor logs from any location – including when away from their desks. Some systems also feature visitor management features which may prove beneficial if your business employs contractors at its premises, or requires temporary access for visitors.
Flexibility
Cloud-based access control systems offer many organizations flexibility. Notably, they do not require physical servers to be housed on-site – meaning lower maintenance costs – while also making upgrades much simpler without worrying about hardware costs.
Cloud-based security systems are typically protected by multiple data centers, protecting information in case of outages and outages. Furthermore, cloud-based access control systems often utilize encryption technology to safeguard sensitive information hosted. On-premise systems may lack such advanced cybersecurity measures in place and thus become vulnerable to hacking attempts and theft of confidential data.
Cloud-based security systems offer another distinct advantage for businesses: easy integration with other business applications. This feature is particularly advantageous when working with third-party vendors such as cleaning staff or security alarm companies; their integration is straightforward thanks to APIs which serve as standard interfaces between software programs that make communication between them possible.
With on-premises systems, it is sometimes challenging to keep up with upgrades and maintenance requirements for hardware and software systems. Doing so can be expensive and time-consuming for security integrators as well as IT teams – creating interruptions in access control management that lead to continuity issues.
Security
Cloud-based access control systems differ from on-premises solutions in that they feature redundant internet connectivity and backup solutions to protect data loss in case of network outage, including automated updates of antivirus software, firewalls, and other measures to stay protected against viruses.
Centralized management allows staff to view all locations from one user-friendly interface and remotely administer the system, making it ideal for businesses employing an unpredictable workforce that requires immediate changes or permission changes across time zones.
IT and security teams can rest easy knowing their IT and security teams do not need to fret over hardware costs, space needs, energy consumption or server maintenance with cloud computing systems. A monthly hosting fee covers security updates while cloud providers handle maintenance of hardware components so staff can focus on more important tasks – think of your phone regularly updating software applications- that’s cloud computing in action!
Cost
Cloud-based access control software eliminates the risk of downtime by having it hosted offsite by its provider, giving organizations greater control over user permission settings and providing maintenance updates and troubleshooting from an outsourced provider. This reduces maintenance time and costs significantly.
Cloud-based access control system offers greater flexibility in terms of managing users and locations, with users being able to log in from anywhere and remotely monitor multiple sites using a web portal. Access permissions can even be modified on-the-fly compared with on-site systems, making it easier for employees to relocate or change positions quickly and smoothly.
Centralized management can be especially advantageous to businesses with multiple offices, enabling them to manage employee access and monitor security footage from one central platform. Furthermore, cloud-based access control solutions can integrate seamlessly with HR platforms or visitor management programs for added flexibility and efficiency.
Cloud-based access control systems often come with an annual or monthly subscription fee that may seem like an added expense but can save money in the long run by eliminating upgrades and repairs costs. Furthermore, this fee provides 24/7 monitoring services as well as support services. Using such solutions also enables organizations to remain compliant with industry regulations like GDPR; failing which could have serious legal repercussions.
Conclusion
In today’s dynamic business environment, cloud-based access control systems offer a significant advantage over traditional on-premises solutions. By leveraging the power of the cloud, organizations can enhance security, improve efficiency, reduce costs, and gain a competitive edge. The benefits extend beyond cost savings and include improved scalability, flexibility, and access to the latest technology. As businesses continue to evolve and embrace digital transformation, cloud-based access control will undoubtedly play a crucial role in securing their operations and driving future success.
If you are looking for a cloud-based access control system or want to migrate from on-premises to cloud-based, Millennium Ultra is one such solution. It has numerous features and functionalities that will empower you with modern access and security, fulfilling all your needs for your business. Book a demo with our expert to know more.
Millennium is a scalable, hosted, access control platform that services any type of real estate. Our cloud-based solution allows managers and tenants to efficiently manage their physical security from anywhere while enhancing experience and driving profitability.
